Ware Malcomb has an exciting opportunity for a Senior Contracts Administrator in our Irvine, California office!
The Contracts Administrator is a key member of the Ware Malcomb administrative team and is responsible for reviewing contractual documents and coordinating with external clients and legal counsel as well as internal accounting staff, CFO and Project Management teams to provide a high level of client service and ensure compliance with Ware Malcomb’s established guidelines.Senior Contracts Administrator Responsibilities:
- Coordinate contract negotiations with clients amp; consultants, providing a high level of client service with the goal of reaching mutually agreeable contract terms
- Review contracts and identify deviations from Ware Malcomb’s established contract terms
- Work with outside legal counsel to review amp; redline client-form agreements
- Enter contract information into accounting software; communicate contractual requirements to Project Teams and Project Accounting Team
- Participate as a member of the negotiating team to establish terms and conditions for the contracts and suggest alternative clauses to the client for consideration
- Adhere to established turnaround times and deadlines
- Schedule and conduct meetings and conference calls with internal and external clients
- Monitor contract statues and work with project teams and clients to obtain executed agreements
- Review amp; coordinate signature of NDA and consent/assignment forms
- Coordinate with insurance broker to issue Certificates of Insurance per contract requirements
Senior Contracts Administrator Requirements:
- A Bachelor’s degree in business, accounting, finance or a related discipline preferred
- 5 years minimum experience working in a contracts department within the construction, architecture industry
- Experience redlining professional services agreements
- Experience with reviewing and negotiating contract documents
- The ability to thrive in a fast-paced environment and manage multiple deadlines
- Excellent communication and customer service skills, written and verbal, are essential
- Excellent oral and written communication skills, including familiarity with common legal terminology
- Exceptional organization skills, strong self-motivator with high attention to detail
- The ability to independently prioritize and manage multiple tasks while satisfactorily meeting deadlines and desired outcomes
- Strong interpersonal skills, ability to work with individuals at all levels of the organization in a positive, collaborative manner
- Proficiency in Microsoft Office applications; experience with Deltek Vision software a plus
- Paralegal Certification
- Experience in a law firm assisting with research and litigation-related transactions
- Fluent Spanish speaker preferred
Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.
With office locations throughout the United States, Canada and Mexico, the firm specializes in the design of commercial office, corporate, industrial, science amp; technology, healthcare, retail, auto, public/institutional facilities and renovation projects.
Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providingan amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.
Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group!