Office Administrator
Streamline Innovations, United States

The Office Administrator will manage the office and handle support duties for upper management. With the ability to multi-task, while maintaining complex schedules and managing administrative support.

Assuring a steady completion of workload in a timely manner is key to success in this position.

• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met, and work is completed correctly
• Manage the Corporate calendar
• Assist in onboarding new staff members, interns and consultants
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers and printers
• Interface with building management company and personnel
• Maintain office supplies by checking inventory and ordering necessary items
• Respond to questions and requests for information via website email address

• Manage purchasing with purchase orders and invoice tracking
• Create purchase orders monthly to support S Texas and San Antonio Operations
• Vendor creation
  • Obtain MSA
  • Work with legal
  • Store in repository
• Work with Legal on MSA’s and NDA’s
• Assist in AMEX management
• Payroll
  • Timecards (punches)
  • Expenses
  • Taxes
• Data Room Library management and organization
• Fleet Program
  • Manage vehicle registrations and stickers
  • Go to the Tax office to obtain
• Field travel

• Weekly tracking of hourly employee’s overtime
• Manage shipping and receiving of packages
• Assist the Health, Safety, amp; Environment (HSE) department

• Other duties as required

Requirements

• Some college course work preferred
• Intermediate knowledge of Microsoft Office Suite, Google Suite, Outlook, and Dynamics 365 Business Central preferred
• Intermediate knowledge of multiline VOIP phone systems
• Intermediate knowledge of excel and google sheets
• One year or more administrative assisting experience
• One year or more experience in a busy office environment
• One year or more experience in the Oil and Gas industry preferred
• Valid work authorization in the United States
• Must be able to push, pull, and lift a 25lbs or more at a time required
• Must be able to sit, stand, and walk for 4 hours or more at a time
• Able to pass drug, alcohol, driving, physical, and background check

Benefits

• Full time, Salaried position
• Available for Employee Incentive Plan (Equity Ownership)
• Major medical, dental, and vision for employee and dependents
• Cellular Reimbursement - $100/month
• Unlimited PTO
• Paid Holidays

Job Rewards and Benefits