Sales Administrative Assistant
GolfSuites, United States
Job Description
GolfSuites is seeking a dynamic, organized Sales Team Administrative Assistant to be our go-to person at the GolfSuites venue for all things administrative, sales and events oriented. The Sales Administrative Assistant reports to the Director of Sales and supports the Director of Sales, the Sales Manager, and the Operations management team.
GolfSuites mission is to provide a fun, all-Inclusive, engaging, and authentic golf-centric entertainment venue focused on ultimate hospitality and game improvement. This position is helps by building relationships, creating unforgettable experiences our guests, and by promoting our culture of Delivering FUN with PASSION.
Key Responsibilities
- Demonstrate GolfSuites Core Values of Fun, Friendly, and Passionate
- Deliver our Brand promise Deliver Fun with Passion
- Work with support vendors to ensure office equipment is working effectively
- Provide basic information to incoming callers about the Venue and Organization related to hours of operations, pricing, and game options
- Support the Sales Team business cycle with the creation of required forms, documents, and reports
- Keep up with correspondence and have accountable response times
- Monitor and track clients requesting information
- Weekly/Bi-Weekly/Monthly/Quarterly reporting
- Assist with coordination assistance for events
- Direct contact with current and future birthday event clients. Book and facilitate site tours when needed.
- Assist in coordinating schedule of events with Director of Sales and Operations
- If needed, attending BEO/OPS meetings and other meetings
- Support events teams during peak event seasons
- Verify orders, including clients' personal information and payment details.
- Contact clients by phone or email to answer queries and obtain missing information.
- Maintain and update sales and client records.
- Direct feedback from clients to relevant departments.
- Manage venue bookkeeping, including processing invoices and scheduling, recording, sending payments, etc. Point of contact for bookkeeping questions.
- Support the sales department and operations team with other administrative tasks, when requested.
Requirements
- High school diploma or equivalent
- 1+ years of experience working in an office environment in a similar role
- 1+ year of experience in sales administration, or a similar role
- Exceptional time management, prioritization and organizational skills
- Energetic and enthusiastic personality
- Excellent communication, interpersonal, collaboration and customer service skills.
- Proficiency in MS Office products (Word, Excel, Outlook)
- Experience with sales software such as Triple Seat, Caterease, Freshsales, or similar is preferred.
- Experience with accounting software such as Sage, Quickbooks or similar is preferred.
GolfSuites is committed to equal opportunity in the workplace. In compliance with federal and state equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, genetic information, national origin, age, marital status, medical condition, disability or any other class expressly protected by law. Qualified applicants are considered for employment according to the laws of the respective state of employment.
Benefits
- Health Care Plan (Medical, Dental amp; Vision)
- Paid Time Off
- Training amp; Development
- Free Meal Daily