Action Officer
WWC Global, United States
Job Description
WWC Global is seeking an experienced Action Officer to support the Department of Defense OUSDI Iamp;S Director for Defense Intelligence (Intelligence amp; Security Programs amp; Resources) [DDI (ISPR), ]. In addition:
- Coordinate and track OUSD(I) staff actions and tasks utilizing the Correspondence and Task Management System (CATMS) and build/maintain custom reports using MS Excel.
- Serve as a task-lead within the office to ensure coordination between government client and WWC Global leadership, and oversee deliverable development.
- Advise in matters involving office interface, collaboration, and associated relations with offices within OSD, DNI, the Services, US Commands, Defense Agencies, other Government departments, NATO and Supreme Headquarters Allied Powers Europe (SHAPE) offices, the Congress and Industry.
- Maintain files, directories, special books and other materials and perform a variety of related staff assistance; e.g., setting up conferences and meetings, arranging for conference rooms, contacting participants, distributing agendas, preparing material, arranging for availability of graphic aids, etc.
- Establish and maintain client appointment schedules with responsibility for making changes and adjustments as necessary to meet unexpected, high- priority demands.
- Work closely with client in planning their work schedules and in time management.
- Provide calendars and/or reminders of target dates for major projects, conferences and meetings attendance, and on projected plans for travel, speaking engagements, etc.
- Utilize the Defense Travel System (DTS), prepare and/or oversee travel arrangements.
- Assist in the preparation or refinement of itineraries, prepare or oversee the preparation of travel orders, secure reservations and tickets, and verify that passports and visas are in order. Upon completion of travel, the prepare vouchers, assist in developing necessary trip reports, and brief on items of special interest and actions taken during customer absence from the office. Arrange for official local transportation, reimbursement for expenses incurred, and renewal of parking permits.
- Help to maintain records for control and accountability of classified correspondence and other material received in the office making distribution to appropriate members of staff and Special Access clearances on appropriate personnel. Coordinate and carry out the disposal of classified waste in accordance with applicable regulations and procedures.
- Conduct JPAS reviews, maintain SCIF policy and works with Government security personnel for passing clearances, perm-cert requests, etc. Work closely with the SSO to grant temporary visitor access to key individuals not assigned to OUSD(I).
- Receive, read, and make proper disposition of correspondence and other mail received in the office; determine which matters require immediate or personal attention of the customer; sort correspondence by actions required (e.g., signature, information or personal action); locate, assemble, and attach any background papers required; retain for own disposition routine inquiries and independently act on matters which can be disposed within established policy of the office.
Work Environment:
- Moderate noise (i.e. business office with computers, phone and printers) and /or occasional Loud noise (airfield, large equipment).
- Ability to sit at a computer terminal for an extended period of time.
- Ability to work in confined areas.
Physical Demands:
- While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
- Employee is often required to sit and use their hands and fingers to operate a computer.
Travel:
- 0-20% / Occasional travel.
WWC Global, a Pequot company, is a tribally-owned firm providing management consulting services to U.S. government agencies.
At WWC Global, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of diverse professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. WWC Global is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.
WWC Global will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to WWC Global HR at .
WWC Global is an Equal Opportunity Employer we do