Office Manager
Hover Architecture, United States
Job Description
Industry: Commercial architecture
Location: On-site in Englewood, CO (Denver area)
Compensation: $50,000 - $70,000 annual salary plus comprehensive benefits package (see below for details)
Schedule: Full-time Monday - Friday, flexible work hours (with 9:00am - 4:00pm core hours)
Summary of Qualifications:
- Five (5)+ years of office management and/or bookkeeping experience
- Bachelor's degree in business administration, communications, or a related field (preferred)
- Must be proficient with Microsoft Office, Excel, QuickBooks Pro and file sharing
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About us: Hover Architecture, headquartered in beautiful Douglas County, Colorado, is a commercial architecture firm with an incredible portfolio, sound financials, and a growing project base. We provide a wide range of services including land entitlement, programming, design, and administration of commercial projects. We have a tight team of 15 employees, and our smaller size allows us to be nimble and make quick adjustments in a constantly-evolving industry. We like to consider ourselves a "small but mighty" architecture firm.
About the position: As Office Manager, you’ll be responsible for coordinating and overseeing administrative duties, ensuring that the office operates efficiently and smoothly, processing and recording financial transactions, checking accounting records for accuracy, managing human resources, tracking invoices and payments, and maintaining a system for organizing company documents. In short, you'll allow our team to focus on providing excellent results to our clients by ensuring all of the "behind the scenes" work is taken care of.
We think you'll succeed in this role if you:
- Are an excellent problem solver and take the initiative to come up with solutions when a problem is discovered
- Can professionally and confidently correspond with employees, contractors, consultants, and clients
- Have exceptional attention to detail and ensure tasks are completed thoroughly and correctly
- Want to work somewhere that values workplace culture
- Enjoy taking on a leadership role to manage challenges and oversee employees
- Are approachable and don't take yourself too seriously
- Are comfortable working autonomously, but don't mind lending your skills to the team as needed
- Are looking for more than "just a job" and want a long-term career with a financially stable and growing firm
If this describes you, please read on!
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Essential Responsibilities of the Office Manager:
- Manage office supplies inventory and place orders as necessary
- Receive and sort incoming mail and deliveries; manage outgoing mail
- Develop office operations and human resource policies and procedures, and ensure they are implemented appropriately
- Manage office budget
- Identify opportunities for process and office management improvements
- Design and implement new systems including development of office forms
- Provide administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
- Answer telephone calls and emails from clients
- Interview and train new office employees; organize their employment paperwork
- Develop relationships with coworkers by fostering a positive, efficient team environment
- Manage employee benefits and team-building activities
- Complete bookkeeping, financial reporting, and light payroll tasks
- Perform Accounts Payable/Receivable using QuickBooks
- Facilitate monthly client invoicing and collections
- Perform data entry using Microsoft Excel
Requirements
Experience and Skills Required:
- Five (5)+ years of office management and/or bookkeeping experience
- Bachelor's degree in business administration, communications, or a related field (preferred)
- Proficiency with Microsoft Office, Excel, QuickBooks Pro and file sharing
- Exceptional attention to detail to ensure tasks are completed thoroughly and correctly
- Strong organizational and time management skills
- Ability to prioritize and multitask
- High level of autonomy, drive, and initiative
- Strong, proactive problem-solving skills and analytical abilities
- Strong written and verbal communication skills
- Flexibility to help team adjust to new tasks should company or office needs change
- Must be proficient with Microsoft Office, Excel, QuickBooks Pro and file sharing
- Knowledge of payroll tasks
Benefits<