Administrative Assistant
SymSoft Solutions, United States

SymSoft Solutions, a Web Design and Development firm. We work with many public and private sector clients, including California State Government agencies. Learn more about our work at: www.symsoftsolutions.com.

We are looking for a responsible Administrative Assistant to perform various administrative and clerical tasks. Duties of the Administrative Assistant include assisting in daily office needs and managing our company’s general administrative activities

Job Description:

As an Office Administrator, you will manage various office functions including:

• Manage reception area, answer and direct phone calls after the appropriate screening, attend to visitors and clients
• Manage and maintain executives and manage schedules and appointments
• Conduct research, collect and analyze data to prepare reports and documents
• Organize and schedule meetings
• Take detailed meeting minutes, distribute the minutes and manage communication
• File and retrieve documents, records, reports, and reference materials
• Manage day to day operations including mail and correspondence, copying, printing, scanning, office supplies, food/snacks, travel arrangements, office events, etc., while evaluating new deals/suppliers
• Provide assistance in accounts, HR, and recruiting-related functions
• Facility/Property management tasks for the office building
• Coordinate project-based work
• Provide assistance to executives and managers in the above areas, as well as handling ad-hoc requests and queries
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

There is an option for parttime also.

Requirements

Qualifications and Experience:

• 3+ years of proven experience as an Administrative Assistant with a Software Consulting company performing administrative/managerial functions
• Proficiency with Microsoft Office products including Outlook, Word, Excel and PowerPoint
• High degree of attention to details and accuracy, and problem-solving skills
• Excellent time management skills with ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Excellent oral and written communication
• Resourceful with ability to take things to completion, with exceptional interpersonal skills
• The candidate should understand basic Information Technology and web terms
• Knowledge / Experience with QuickBooks is desirable

Education:

• Associate or Bachelor’s degree

Benefits

What we provide:

• Competitive Salary
• Health Insurance for employee and dependents
• Holidays and Paid Time Off
• A fun and professional working environment in a modern office
• Snacks and Drinks

Job Rewards and Benefits