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Assistant Office Manager
Guardian Security Services, United States
Experience
1 Year
Salary
Job Type
Job Shift
Job Category
Traveling
No
Career Level
Telecommute
No
Qualification
As mentioned in job details
Total Vacancies
1 Job
Posted on
Dec 22, 2022
Last Date
Jan 22, 2023
Location(s)
Job Description
History of Guardian Security Services:Guardian Security Services was founded in 1975 and is the premier locally owned security organization in Chicagoland. The company has established itself as a leader in the security industry by providing its services to the most respected clients covering the Chicagoland area. Guardian Security provides customized, cost-effective programs that exceed client expectations. We have a continuous history of service excellence in providing customized security programs to commercial properties, residential communities, financial institutions, college campuses and manufacturing facilities.
Guardian Security is seeking a highly energetic and motivated professional administrator to support and work closely with two Principal Officers of the company while managing the overall administration functions of the business.
This position requires high levels of confidentiality, discretion, and mature judgement to be successful. Further, accuracy, attention to detail and organizational skills must be natural talents. Poise and the ability to work effectively and efficiently under pressure in a dynamic, rapidly changing environment are critical. Appearance, professional demeanor and highly polished communication skills, both speaking and written are necessary to be successful in this role. The successful candidate must exhibit a can do attitude at all times and a work history of proactive thinking and immediate execution in unanticipated circumstances. The Office Administrator will work to improve processes and policies, assist in managing administrative staff, manage client contracts and site budgets, and work closely with the Partners in many facets of the organization.
Open Interviews for Walk-Ins Monday through Friday 9:30AM to 4PM. Please feel free to stop by Guardian Security Services' Corporate Office located at 3300 West 127th Street, Blue Island IL 60406 and ask for Marge.Knowledge, Skills and Abilities:- Taking a hands on implementation approach within the organization.
- Excellent written and verbal communication, and ability to author Client correspondence and business letters.
- Possess a high degree of Customer Service.
- Excellent interpersonal and relationship building skills.
- Flexibility and ability to work on multiple projects.
- Ability to prioritize.
- Takes initiative with a pro-active approach.
- Manage Day to Day Administrative functions.
- Preparing Client Service Agreements
- Proficient with preparing client annual budgets.
- Ability to prepare client pricing proposals.
- Willingness to learn variety of software systems in the day to day responsibilities.
- Verifying new technology and recommend solutions.
- Business Insurance knowledge covering General Liability, Workman’s Compensation, Umbrella, Automobile, and associated Audits.
- Responsible for any correspondence or phone calls needed by Principals.
- Mission driven with focus on accomplishing tasks.
- Works well with little supervision, after training is complete.
- Ability to work effectively independently and as part of a Team.
- Ability to use considerable judgment, initiative and independence.
- Ability to prioritize daily activities and change direction as needed.
- High level of proficiency in Microsoft Suite of products.
Education and Experience:College degree in Business Administration or related field preferred, but will consider work experience. Must have a minimum of 5 to 7 years experience.Previous experience managing an office environment is a plus.Previous operational experience a plus.For immediate confidential consideration please send your resume and cover letter highlighting relevant past experience.
Guardian Security Services, Inc. is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other characteristic protected under applicable federal, state, or local laws. Guardian Security Services, Inc. offers industry leading wages, career advancement, and great working environments with a multitude of benefits. License #122.000419 Job Specification
Guardian Security Services
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