Office Coordinator (PT)
Job Description
About Heirloom
Heirloom is a leading provider of large-format, luxury short-term rentals on the national level. Our unique focus on providing word-class accommodations to discerning groups of travelers in premier travel destinations, combined with a tech-enabled and data-driven business strategy, has allowed Heirloom to quickly carve out a unique space for itself within the highly competitive and rapidly evolving luxury vacation rental industry.
Responsibilities:
This position is the face and voice of the company for our visitors and employees. This role provides administrative support to the Heirloom Office. A successful candidate has a passion for people, is process driven and detail oriented. The Office Coordinator may complete or support any of the following tasks.
Logistics, Scheduling amp; Administration
- Support the planning and execution of employee engagement initiatives including, but not limited to: monthly meetings, holiday parties, office events, and company merchandise orders.
- Coordinate and prepare for key communications and meetings as assigned: company wide meetings.
- Sort, distribute, and address all incoming business mail.
- Greets all visitors and clients courteously and professionally while providing quality customer service.
- Manages day to day workflow of the welcome area.
- Resets conference rooms after meetings or presentations.
- Manages conference room scheduling and schedules meetings as requested.
- Restocks coffee bars and ensures continued cleanliness of all common areas.
- Place office supply restock orders: equipment for new employees, office supplies, consumables.
- Serve as a point of contact for New Orleans Office maintenance, supply requests and technological support.
- Assign alarm codes to new hires.
- Provide troubleshooting support for business related platforms, applications and technology.
- Assist with other administrative duties and overall office support.
- Special projects, as assigned.
Requirements
Requisites
- Flexible and able to function well in a fast-paced environment.
- Maintains a high degree of confidentiality and adherence to the practice of business ethics.
- Excellent interpersonal skills and the ability to interact with all levels of staff.
- Multi-tasker and the ability to prioritize.
- Ability to independently solve problems.
- Exemplary planning, multi-tasking, and time-management skills.
- Active learner: taking initiative comes naturally.
- Exceptional verbal and written communication skills.
- A valid driver's license and access to a vehicle for work purposes.
Benefits
Schedule amp; Compensation
The PT Office Coordinator role is a part-time (25 hours per week) position based out of the Heirloom New Orleans Office. The position requires that the applicant is available for 3 working days during regular business hours of 9-5 or for 5 working days, 5 hours per day. Compensation for this position is hourly and commensurate with experience.
How to Apply
Qualified applicants should submit the materials listed below to .
- Resume.
- Cover letter specifically addressing the essential functions of this role in relation to your skills, background, and experience.
- Any additional material(s) you would like considered as part of your application.