Accounting Specialist
VIGILINT, United States
Job Description
Accounting Specialist Job Description
VIGILINT is a unique medical operations company that provides advisory, planning, logistics, medical operations, and crisis management services to high-net-worth individuals, Fortune 500 companies, and government clients. The nature of our clientele and the type of work we engage in demand unparalleled excellence handled with the utmost discretion. VIGILINT’s team is tight-knit. Our world-class physicians, subject matter experts, and operational staff work side-by-side to solve complex medical emergencies around the globe. The work is fast-paced and different every day. Employees are empowered to lean in, work creatively and collaboratively to find new solutions to emerging problems.
As the Accounting Specialist, you will contribute to a collaborative finance and accounting team that supports a fast-growing medical consultancy firm. Key duties include:
Accounting Roles:
Processing payments to vendors and independent contractors will require:
- Review and manage Accounts Payable email box daily.
- Review all invoices for appropriate documentation and approval prior to payment.
- Code invoices and check requests with the proper general ledger account utilizing company coding sheets for proper coding classification.
- Convert paper invoices to electronic PDF files.
- Responsible for entering all vendor invoices for three companies.
- Support weekly Cash Flow Analysis with current A/P balances.
- Responsible for invoice documentation for weekly payments.
- Responsible new vendor set-ups amp; maintenance.
- Prioritize invoices according to discount and payment terms.
- Audit and process credit card bills and payments.
- Respond to all vendor inquiries and maintain vendor files.
- Reconcile vendor statements, research and correct discrepancies.
- Understand company travel and expense reimbursement policy.
- Year-end 1099 Reporting
- Update and prepare Property Tax Filing
Other responsibilities include:
- Assist with G/L related and ad hoc projects.
- Support and assist transition to new accounting system CostPoint.
- Drive continuous improvement in system usage/capabilities with a special focus on increasing automation and improving reporting.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy.
- Respond and resolve employee questions and/or problems in a timely manner.
- Assist in month-end closing (journal entries, bank reconciliation)
Contribute to VIGILINT mission by accomplishing other duties as required.
Requirements
- United States citizenship
- Preferred Bachelor Degree in Accounting / Associate's Degree in Accounting or an equivalent combination of education and experience.
- 2-4 years of general business and accounting experience including processing of accounts payable and journal entries. Helpful to have experience of accounts receivable and payroll.
- Advanced skills with MS Excel advanced skills with Microsoft Excel (pivot tables, functions, VLOOKUP, conditional formatting)
- Proficiency in other Microsoft Office software such as Outlook, One Drive, Word
- Strong problem-solving, organizational, research and resolution, data analysis and multi-tasking skills
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
- Ability to perform mathematical computations such as percentages, fractions, and calculate figures such as discounts, interest, and commissions.
- Diplomatic interpersonal skills
- Ability to obtain United States Government security clearance
- Some college coursework towards a bachelor’s degree in accounting or other business-related field
- Additional experience in general ledger accounting
Benefits
VIGILINT is proud to offer a robust benefits package that includes health, dental and vision insurance, short-term and long-term disability, ADamp;D insurance, Healthcare Flexible Spending Plan, 401(k), tuition reimbursement, and paid time off.