Administrative Assistant
DiPrete Engineering, United States
Job Description
***Please note that this role requires you to be in-person in the office***
DiPrete Engineering is expanding our Business Operations Team in Cranston, Rhode Island. DiPrete Engineering is recognized as one of the top civil engineering and land surveying firms in the region. We accomplish this because of our people! We take a strengths-based approach to our work and understand that developing our team's skills and professional development makes us all stronger as a firm. Are you ready to join our Team?
What will our next Administrative Assistant Do?
As an administrative assistant you will play a vital role in creating and maintaining a pleasant and productive work environment. You will be responsible for ensuring high levels of organizational effectiveness, communication, and customer service.
Some of your day-to-day activities will include:
- Managing the front office
- Providing general administrative and event support
- Keeping track of the maintenance needs of the facilities
You will also be responsible for ensuring the smooth running of the office and helping to improve company procedures and day-to-day operations.
What does Success Look Like?
- To be successful in this role, you should be a highly organized and detail-oriented individual with excellent communication and interpersonal skills. You should also be able to work independently and as part of a team.
- The ideal candidate will have a minimum of two years of experience in a similar role, as well as a strong understanding of office management procedures.
If you are a highly motivated and organized individual with a passion for creating a positive work environment, then we encourage you to apply for this exciting opportunity.
Main Responsibilities:
Serve as the point person for front office management duties, including:
- Provide phone support
- Front Office Scheduling
- Provide general support to visitors
- Organize office operations and procedures
- Provide support for company event management
General Office Management includes:
- Address employee's queries regarding office maintenance issues
- Maintain the office condition and coordinate with facilities for necessary repairs.
- Manage and maintain a list of office vendors and service providers.
- Keep financial and non-financial records, Invoice Approvals
- Problem-solving basic facility and administrative issues
- Use Lean tools such as 6S and standardized worksheets to create an organized, clean, and safe work environment
- Coordinate special projects as they relate to your role
Requirements
- Proven experience with Office Administrator responsibilities, systems, and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements and solve problems
- Must have a valid driver license
- Daily In-Person at the Cranston, RI Office with the ability to drive to Uxbridge, Dedham, and Newport
Benefits
- A competitive base salary based on experience and location in addition to performance/profit sharing bonuses.
- All Full-time employees are eligible for benefits that include paid sick, vacation, and holidays; medical, dental, long term disability, and life insurance.
- DiPrete Engineering also has a robust 401k program that provides a discretionary match on employee contributions each year at the rate of $0.50 for each dollar contributed up to 12%, which is the maximum allowed.