Administrative Assistant, Sales
avad3 Event Production, United States
Job Description
avad3 Event Production is looking for an enthusiastic and motivated Administrative Assistant to support the sales team.
ABOUT THIS ROLE
We are looking for an Administrative Assistant to perform a variety of tasks and support for one of the departments in our growing small business.
THE PERFECT FIT
You handle to-do lists, organization, and follow-through beautifully. Maybe you’re new to the professional workforce but know you have the skills to excel at this kind of position. You like the possibility of working for a growing production company that prioritizes healthy work culture and creates unique experiences for staff through the nature of the work being done. The idea of learning the job, mastering it, and continuing to flourish in a position that you’ve made your own appeals to you. You thrive on autonomy and enjoy creating efficiency and effectiveness within your work. You are welcoming and people-oriented.
Requirements
PRIMARY RESPONSIBILITIES
- Handling typical administrative assistant duties, such as calendar management, phone and email management, etc.
- Working with the leader and other members of the department to ensure details are handled and day-to-day work runs smoothly
- Spending roughly half of work hours on standard tasks and half on special projects as they arise
- Functioning as part of a team of administrative assistants
REQUIREMENTS
- An interest and proficiency in organization and time management
- Tech-savvy on Mac, iOS
- Proficiency in Google Suite, Mail and Calendar
- Ability to see what needs to be done and, once properly trained, get it done
- Ability to prioritize tasks and keep progress moving concurrently
- Excellent time management skills
- Well-developed organizational skills
- Attention to detail
- Great verbal and written communication skills
- Professional discretion
COMPETENCIES
- Professionalism - Approaches others in a tactful manner, reacts well under pressure, treats others with respect and consideration regardless of their status or position.
- Communication - Listening and responding clearly and succinctly.
- Efficiency - Organized and strives to increase productivity in themselves, the ones they support, and company-wide.
- Adaptability - Adapts to changes in the work environment; Manages competing demands, able to deal with frequent change, delays, or unexpected events.
- Initiative - Proactively runs towards problems, and asks for help when needed. Creatively fills in the gaps in any absence of information.
- Dependability - Ability to maintain regular and punctual attendance. Demonstrates accuracy and thoroughness. Follows instructions, responds to management direction; completes tasks on time or notifies the appropriate person with an alternate plan.
- Camaraderie - Trusted by teammates; they have your back and they trust that you have theirs.
Benefits
BENEFITS
- 401K Retirement with 6% match
- Company-paid 60% healthcare benefits
- Paid personal days starting at 20 days per year
- Company-issued Apple MacBook Computer
- Annual company offsite days, Christmas Party and fun times as a team!
ABOUT OUR COMPANY
We are a national event production company, with our sole office proudly based in our hometown of Northwest Arkansas. We make flawless production scalable, serving event planners on their biggest days of their year by managing production. We support non-profits, agencies, Fortune 500 companies and educational clients for over one hundred of their events each year. We believe no message should be distracted by technical difficulties. We’re a small business and a tight-knit team that values joy at work and a passion for what we do.
ABOUT OUR COMMUNITY
We are definitely biased when we say Northwest Arkansas is an ideal place to live and work. Although our operations take us all over the United States, avad3 will always call Northwest Arkansas home. Three Fortune 500 companies are headquartered here, and countless others have offices. The University of Arkansas, Crystal Bridges Museum of American Art, and the Walton Arts Center provide a rich educational and cultural backdrop, and our location in the heart of the Ozarks near the Buffalo River and Devil’s Den State Park creates a surplus of riches when it comes to outdoor opportunities. An extensive trail system and the active mountain biking and running communities make NWA a favorite of amateur and professional athletes alike. We have an excellent national airport providing direct flights to over 20 US cities. Our diverse population provides an atmosphere where there is always something new to experience and always space to thrive.